VHTender - Tender Management System

Current Situation
Nowadays, large organizations usually have to handle multiple procurement needs by applying different kinds of information systems developed by various suppliers. Such process will become inevitably long and cumbersome in conventional tendering systems when the categories of products are not well sorted out.

How to improve?
In order to realize better cost savings and increase efficiency, replacing the manual paper-based tender procedures by electronic-facilitated system has become an essential element in process re-engineering. With a highly automated e-Tendering system, tender specification, advertising, tender aggregation as well as the evaluation and placing of the contract can be prepared at ease.

What can be done by e-Tendering System?

Why VHTender?

     VHTender is an Electronic Tendering System (ETS) developed by VHSoft Technologies from best practices with the      following key modules

     Contract Registration
     Central Knowledge Repository
     Bid & Tender Management
     Strategic Reporting
     Request for Quotation
     Administration

     Equipped with a suite of integrated tools, VHTender help you to obtain more profitable contracts with:

Reduced Cost

     Achieve economy of scale by aggregation of requirements:

Reduce cost

• Takeoff costs and errors with direct digitizer input
• Costs of participation for purchasers and vendor
• Fulfillment and rework costs
• Advertisement cost

Comprehensive analyzing tools

    Costs and markup are analyzed with details.

Reduce labour intensive tasks

    Works for receipt, recording and distribution of tender is greatly reduced.

Minimize paper trail

    Tendering exercises are electronic facilitated.

Less manual forms

    Filling on tender preparation and data re-entry upon receiving the tender are digitized.

Better communication & Administration

    Communication and administration processes are streamlined, achieving higher accuracy.

Increased Efficiency

Shorten procurement cycle

    Automated processes with tender analysis - allow users to allocate resources and time for other critical issues.

Automate tendering lifecycle

    Strict control from creation of a purchase requisition through to the award of contract, achieving total automation!

Budget template

    Historical data can be used for conducting budget preparation with templates to reduce manual input in tender-in     data.

Cater tender changes

    Last minute tender changes are fully streamlined!

Faster response

    Questions and points of clarification during tender period can be managed at ease.

Remote office operation

    All authorized parties can access VHTender via a secured channel, making cross border tendering process possible.

Better communications

    The build-in alerting system reminds users critical issues and tasks that have been completed by different teams.

Single point of access

    Both vendors and purchasers can do business efficiently in a convenient and user-friendly manner.

Improved Quality

Full progress tracking

    Visualize the status on each tendering process - reduce time for keeping track of status.

Streamlined workflow

    Faster drawing and document submission is achieved - improve the quality of information distribution.

Better integrity of information

    Provision of quality management of centralized repository facilitates instant access to bothcurrent and historical
    tender information.

Compare awarded tenders

    Different aspects of tenders e.g. shop size and locations, and value of each trade item are highlighted and     compared.

Automatic rejection

    Suppliers that fail to meet tender specification will not be accepted by the system.